How much does care home software cost in the UK?
Most providers do not publish prices, which makes budgeting hard. Here is what is public, what drives the cost, and our own price. Facts about other providers come from their own websites and the NHS Assured Solutions List, last checked 23 October 2026. How we compare: revitaco.io/methodology.
Updated 23 October 2026
How much does care home software cost?
Care home software is usually a monthly subscription priced per bed, per resident or per registered capacity. Most UK providers quote on request rather than publish a price. Revitaco publishes one: £6 per bed per month with a £150 monthly minimum, so a 40-bed home pays £240 a month.
Revitaco costs £6 per bed per month, with a £150 monthly minimum per home (as of October 2026). No setup fees, no per-user fees, no VAT. See pricing.
What drives the cost
An NIHR evaluation of digital care records in England (May 2026) groups adoption costs into hardware, software, infrastructure, training and implementation support, and management time, and found providers often lacked full information about them.
- Size: most pricing scales with beds, residents or registered capacity.
- Modules: some providers sell eMAR, rostering or a family app as add-ons.
- Contract terms: annual auto-renewals, notice periods and yearly price rises vary by provider.
- Devices and Wi-Fi: phones or tablets for staff, and coverage across the building.
- Implementation and training time for your team.
Which providers publish prices
| Provider | Published price | Free trial | NHS assured (DSCR) | Contract terms | Source |
|---|---|---|---|---|---|
| Revitaco | £6 per bed per month, £150 minimum per home, published | No (sold by demo) | No | Monthly or annual; cancelling stops the next renewal | revitaco.io/pricing |
| Nourish | Not published (quote via demo). Its terms base licences on registered capacity. | None advertised | Yes | Renews for 12 months unless 30 days’ notice; yearly increase of 5% or CPI, whichever is higher | nourishcare.com |
| Person Centred Software | Not published (quote via demo) | None advertised | Yes | Renews for one-year terms unless 90 days’ notice; yearly increase capped at 9% or RPI plus 1%, whichever is greater | personcentredsoftware.com |
| CareDocs | Not published: four named tiers (Launch, Enhance, Empower, Transform), quote on request | None advertised (demo and information pack) | Yes | Not published | caredocs.co.uk |
| Log my Care | Free Starter plan for fewer than 10 service users; Pro and Outstanding plans not published ("Get pricing") | No trial advertised; the Starter plan is free | Yes | Monthly rolling, 30 days’ written notice | logmycare.co.uk |
| CoolCare | Not published (demo). Its terms base fees on locations or registered beds. | None advertised (free demo) | No | Initial term set per order, then month to month on 30 days’ notice; ending early means paying the rest of the initial term | account.coolcare.co.uk |
Worked example: a 40-bed home on Revitaco
- 40 beds × £6 = £240 per month, everything included.
- Annual billing: £2400 per year (two months free).
- A home under 25 beds pays the £150 monthly minimum.
- No setup fee, no per-user fee, no VAT (JG Core Ltd is not VAT-registered). Phones or tablets are your own.
Funding and adoption
The government says four in five care providers now use digital social care records, up from 40% (DHSC, December 2025). The NIHR evaluation reports uptake of 75% by January 2025, supported by a £150 million national programme with matched funding. Some councils offer grants for year-one costs; Suffolk’s, for example, covers up to £10,000 or 50%, but only with suppliers on the NHS assured list, which Revitaco is not on.
- DHSC, “Digital revolution in care saves millions of admin hours” (5 Dec 2025): https://www.gov.uk/government/news/digital-revolution-in-care-saves-millions-of-admin-hours
- NIHR, rapid evaluation of Digital Social Care Records in England (May 2026): https://njl-admin.nihr.ac.uk/document/download/2051017
- Suffolk County Council, DSCR grant application form: https://www.suffolk.gov.uk/asset-library/dscr-application-form.pdf
- CQC, digital record systems in adult social care: https://www.cqc.org.uk/guidance-providers/adult-social-care/digital-record-systems-adult-social-care-services/what-good-records-look-like
Frequently asked questions
- Is care home software priced per bed?
- Often. Many UK providers price per bed, per resident or per registered capacity rather than per user, but most quote on request.
- Are there setup fees?
- None of the providers compared here publishes a setup fee amount. Revitaco has no setup fee.
- Does CQC require a particular system?
- No. CQC says it does not endorse or recommend a specific digital social care record system, and it does not assess the systems themselves.
- Can I get funding for care home software?
- Some councils offer Digital Social Care Records grants, usually only for suppliers on the NHS assured list. Ask your local authority.
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