Care home software alternatives in the UK, compared on what they publish
An honest list of UK care home software, including ours, compared only on facts each provider publishes. Facts about other providers come from their own websites and the NHS Assured Solutions List, last checked 23 October 2026. How we compare: revitaco.io/methodology.
Updated 2 November 2026
What are the main care home software options in the UK?
Widely used options include Nourish, Person Centred Software, CareDocs and Log my Care for care records, and CoolCare for occupancy, rostering and finance. Revitaco is a newer option with published per-bed pricing. Most providers quote prices on request, and four of these five are on the NHS assured list.
Revitaco costs £6 per bed per month, with a £150 monthly minimum per home (as of November 2026). No setup fees, no per-user fees, no VAT. See pricing.
What are the main alternatives to traditional care home management systems?
The main alternatives are digital care records used at the point of care (Nourish, Person Centred Software, CareDocs and Log my Care), specialist occupancy, rostering and finance software such as CoolCare, and newer all-in-one systems with published prices, such as Revitaco. Many smaller homes still run on paper notes and spreadsheets.
What systems replace spreadsheets for care home finance?
Care home management software with a finance module replaces most of the spreadsheet work. CoolCare covers occupancy, rostering and finance. Revitaco includes resident finance: funding profiles, invoice generation, payment reconciliation and local authority and NHS batch tracking, with invoice status checked against Xero or QuickBooks on demand. Accounts themselves stay in your accounting package.
Which software for care homes manages resident records best?
There is no single best: it depends on size, budget and whether you need an NHS assured supplier. Nourish, Person Centred Software, CareDocs and Log my Care are on the assured list. Revitaco records care at the point of care, with care plans, eMAR and published per-bed pricing, but is newer and not assured.
Price, trial and contract terms
| Provider | Published price | Free trial | NHS assured (DSCR) | Contract terms | Source |
|---|---|---|---|---|---|
| Revitaco | £6 per bed per month, £150 minimum per home, published | No (sold by demo) | No | Monthly or annual; cancelling stops the next renewal | revitaco.io/pricing |
| Nourish | Not published (quote via demo). Its terms base licences on registered capacity. | None advertised | Yes | Renews for 12 months unless 30 days’ notice; yearly increase of 5% or CPI, whichever is higher | nourishcare.com |
| Person Centred Software | Not published (quote via demo) | None advertised | Yes | Renews for one-year terms unless 90 days’ notice; yearly increase capped at 9% or RPI plus 1%, whichever is greater | personcentredsoftware.com |
| CareDocs | Not published: four named tiers (Launch, Enhance, Empower, Transform), quote on request | None advertised (demo and information pack) | Yes | Not published | caredocs.co.uk |
| Log my Care | Free Starter plan for fewer than 10 service users; Pro and Outstanding plans not published ("Get pricing") | No trial advertised; the Starter plan is free | Yes | Monthly rolling, 30 days’ written notice | logmycare.co.uk |
| CoolCare | Not published (demo). Its terms base fees on locations or registered beds. | None advertised (free demo) | No | Initial term set per order, then month to month on 30 days’ notice; ending early means paying the rest of the initial term | account.coolcare.co.uk |
What each one covers
| Provider | What it covers | Settings | Source |
|---|---|---|---|
| Revitaco | Point-of-care records, eMAR with a controlled drugs register, care plans, risk assessments, incidents, handover, family portal | Independent residential and nursing homes in England | revitaco.io/platform |
| Nourish | Care records platform: care plans, assessments, daily notes, handovers, eMAR, plus rostering, incident and audit products | Residential care, home care, children’s services | nourishcare.com |
| Person Centred Software | Care records (PCS Care), eMAR, staffing, training, family app, analytics and pharmacy modules | Residential, nursing, retirement living, learning disabilities, mental health | personcentredsoftware.com |
| CareDocs | Assessments, care plans and interventions, body maps, resident records, dashboards, reports and audit trails | Residential, nursing, supported living, domiciliary care | caredocs.co.uk |
| Log my Care | Care plans, daily logs, risk assessments, incidents, handovers, body maps; eMAR, rostering and family app are paid add-ons | Residential, nursing, supported living, home care, learning disabilities | logmycare.co.uk |
| CoolCare | Care home business software: occupancy, rostering and time, finance, HR and administration. Care records come through integrations with Person Centred Software and Nourish. | Care home operators | coolcare.co.uk |
Who should pick what
- Buying with a council Digital Social Care Records grant: choose a supplier on the NHS assured list (Nourish, Person Centred Software, CareDocs or Log my Care). Revitaco is not on it.
- Fewer than 10 residents and a tight budget: Log my Care publishes a free Starter plan for that size.
- You want occupancy, rostering and finance software rather than care records: CoolCare covers that, and integrates with Nourish and Person Centred Software for care notes.
- You want a published price and no long renewal terms: Revitaco is £6 per bed per month (£150 minimum), monthly or annual, everything included.
- You want a large, established supplier: the four assured suppliers above have far longer track records than Revitaco, which has no customers yet.
About the NHS assured list
The NHS Assured Solutions List (https://adultsocialcare.standards.nhs.uk/assured-solutions) matters if you are buying with a Digital Social Care Records grant: some council grants can only be spent with listed suppliers. Revitaco is not on the list.
Frequently asked questions
- Which care home software publishes its prices?
- Of the providers compared here, only Revitaco publishes a price for every home (£6 per bed per month). Log my Care publishes a free plan for under 10 service users; the others quote on request.
- Do care home software providers offer free trials?
- None of the providers compared here advertises a free trial. Log my Care has a free plan for small providers; the others, including Revitaco, are sold by demo.
- Is Revitaco on the NHS assured supplier list?
- No. Nourish, Person Centred Software, CareDocs and Log my Care are listed; CoolCare and Revitaco are not.
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